Job Description
About the Job
The Office Manager will play a central role in ensuring our NYC office runs efficiently and supports a positive, productive work environment. This role will manage office operations, support HR administrative needs, coordinate facilities and vendor management, and serve as a key liaison during our upcoming office move. The ideal candidate thrives in a dynamic, creative environment and is able to anticipate needs before they arise.
What You’ll Do
Office Operations & Administration
- Oversee daily office operations including supplies, equipment, maintenance, and common areas.
- Greet visitors, manage front-desk responsibilities, and serve as the primary onsite point of contact.
- Manage office calendars for shared spaces, meeting rooms, and company events.
Facilities & Vendor Management
- Coordinate with building management, IT support, cleaning staff, and external vendors.
- Negotiate contracts and ensure high-quality service delivery for office-related vendors.
- Maintain safety protocols and ensure compliance with building and city requirements.
Office Relocation Support
- Serve as a key project coordinator for the upcoming office move.
- Work with leadership, HR, operations, and external vendors to plan timelines, logistics, seating plans, and communication updates.
- Manage inventory, assist with space planning, and ensure a smooth transition for all employees.
Employee Experience & HR Support
- Support the HR Director with onboarding logistics, new hire setup, and employee engagement initiatives.
- Assist with internal communications, scheduling, and basic HR administrative tasks.
- Help organize company events, celebrations, and culture-building activities.
Finance & Procurement
- Track office-related expenses, process invoices, and assist with budget monitoring.
- Maintain inventory of office and kitchen supplies and manage purchasing as needed.
Who You Are
- 3+ years of office management or administrative experience; experience in fashion, creative industries, or small/mid-size companies a plus.
- Strong organizational and time-management skills; able to juggle multiple priorities.
- Experience coordinating office moves or large logistical projects preferred.
- Excellent communication and interpersonal skills; approachable and professional.
- Willing to work on-site full-time in NYC.
- Ability to lift up to 50 pounds.
This is an in-office position located in New York City with a salary range of $70,000 - $75,000 annually.
We believe that it takes a diverse team of highly intelligent, passionate, curious, and creative people to develop the exceptional jewelry that is our hallmark. Our employees' varied experiences and perspectives make our teams stronger and more dynamic, and we maintain a standard of kindness, empathy, encouragement and respect for one another.
Julie Vos takes great pride in being an Equal Opportunity Employer, with a longstanding policy of hiring based on talent, skills, and potential alone. We do not discriminate on the basis of age, disability, sex, race, national origin, religion or belief, ancestry, gender identity, pregnancy or maternity, relationship status, sexual orientation, or any other characteristic protected by law.
Job Tags
Full time, Work at office, Relocation package,