Job Title: Office Manager
Department : Public Defender
Grade & Wage : $20.02 Per Hour (Non-Exempt)
Status : Full-Time (35 hours per week) with benefits, Union-Eligible
Qualifications : Minimum high school graduate or equivalent required.
Knowledge of office administrative procedures and record keeping practices.
Familiarity with legal terminology, court procedures, and document filing requirements
Strong organizational skills and attention to detail
Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
Effective communication skills, both written and verbal
Ability to handle confidential information with discretion and professionalism
Proficiency with standard office equipment and computer applications
Responsibilities: Received and screen incoming telephone calls; provide general information, respond to inquiries and direct calls to the appropriate attorney or staff member.
Coordinate and schedule meetings and court coverage to ensure proper staffing and case coverage
Prepare, draft, and distribute correspondence, letters, and client communications.
Prepare, file, and manage legal documents, including motions, petitions and related filings.
Receive, process, and evaluate client applications for public defender services
Determine client financial eligibility in accordance with applicable guidelines and policies
Establish, organize, and maintain client case files, both physical and electronic
Ensure files are kept current with incoming documents, court orders, correspondence, and other case-related materials
Receive, date-stamp, distribute, and track incoming and outgoing mail
Process applications and paperwork related to Accelerated Rehabilitative Disposition (ARD)
Distribute court orders and related documents to appropriate parties in a timely manner
Process and finalize paperwork upon completion or closure of cases
Maintain office supplies, equipment, and inventory; coordinate ordering and maintenance as needed
Gather, compile, and report statistical and administrative data for departmental reports
Assist attorneys and staff with administrative support as required
Perform such other duties and responsibilities as may be assigned
Benefits : Medical, Dental & Vision insurance (with small employee contribution)
Life insurance – Fully employer paid
Defined Benefit Pension Plan with an interest match of 4%
Generous Starting Benefits including:
- 12 Holidays
- Personal Days
- Paid Time Off
- Sick Days
Schedule : Monday thru Friday / 08:30 am – 4:30 pm with one-hour unpaid lunch
Work Location: In person, 204 Fourth Avenue, Warren, PA 16365
To Apply: Interested candidates may apply through Indeed or email resume to Warren County at wcjobs@warrencountypa.gov, 204 Fourth Ave, Warren, PA 16365. This job posting is active until filled.
Condition of Employment: Ability to commute to Warren, PA 16365 . Background check required.
Warren County is an equal opportunity employer and will consider applications for employment regardless of race, color, religion, sex, national origin, age, marital or veteran status, presence of a non-job-related medical condition or handicap, or any other legally protected status. Applicants with disabilities who require reasonable accommodation to participate effectively in the application or hiring processes are encouraged to request an accommodation at any time during those processes. Requests for accommodation should be directed to Human Resources.
Pay: $20.02 per hour
Expected hours: 35.0 per week
Benefits:
Work Location: In person
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